MESSAGE
DATE | 2001-10-27 |
FROM | Ruben Safir
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SUBJECT | Subject: [hangout] Proposed Constitution TEMPLATE
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New York Linux Scene CONSTITUTION AND BYLAWS
ARTICLE I - Name
The name of this organization shall be New York Linux Scene ("NYLXS").
ARTICLE - II Purpose
New York Linux Scene is an organization dedicated to providing leadership and resources to the New York Linux Community. Bound to no specific local organization, it's members support the New York Linux Scene
ARTICLE III - Membership
Section 1. Types of membership shall consist of active voting, active non-voting, active student voting.
A. Active voting membership requires participation at regular meetings, three hours of assigned volunteer work per month for the organization and current on dues.
B. Active non-voting membership requires participation at any Linux Group regular meetings, mailing list, or other Linux based activity. There is no dues.
C. Active Voting student membership requires proof of student status plus three hours of assigned volunteer work per month for the organization and current on student dues.
Section 2. Application for membership is provided at meetings and online at http://www.nylsx.com.
Section 3. Annual dues shall be an amount set by the Executive board, payable before the annual meeting of each year or at such other frequency as the Executive board determines.
Section 4. Volunteer hours are accounted for from the previous month for membership of the current month. Voting requires good standing in the membership the four previous months. An exception is made for this for the first four months after this charter is passed, since the condition is physically not possible at that point.
Section 5. A member who resigns in good standing will be reinstated automatically upon payment of dues and participation in volunteer events.
Section 6. A member who is dropped from the roll for nonpayment of dues will be reinstated automatically upon payment of dues.
Section 7. Special assessments maybe imposed by the Executive board as needed.
Section 8. Only Active voting members and Active student members may vote.
ARTICLE IV - Officers
Section 1. Officers of this organization shall be a president, a first and second vice president, a secretary, a recording secretary, treasurer and a co-treasurer.
Section 2. In case the office of president becomes vacant, the vice presidents shall automatically become president. A general election shall then be held to fill the vice president's position. A similar election shall be held to fill any other vacancy.
Section 3. An Officer can resign by giving notice in writing to any other executive board member.
Section 4. Officers can not be reimbursed for any out of pockets costs accept by approval by the President, Tresurer and at least one other officer.
ARTICLE V - Elections
Section 1. A. Officers shall be elected and installed at the annual meeting to serve for a term of one years or until there successors are elected. B. A plurality shall constitute an election. Section 2. A. At the regular meeting held in January a nomination committee of three (3) shall be appointed by the president to prepare a slate of officers. B. The nominating committee shall obtain the consent of the nominees to place their names on the slate. C. No officers shall be eligible for four consecutive terms in the same office but can be eligible for a different office.
Section 3. A. The nomination committee shall make its reports at the annual meeting held in January. B. Nominations may be made from the floor. C. Election of officers shall be by secret ballot. D. Voting privileges shall be for active voting members, and active student voting members who are current with their dues.
ARTICLE VI - Duties of Officers
Section 1. The president shall preside at all NYLXS meetings; appoint the standing committee heads immediately after installation; appoint special committees; sign, with another Executive board member, all checks; serve as ex officio member of all committees except the nominating committee.
Section 2. The 1st vice president shall assume the duties of the president in her absence; automatically become president in case of death or resignation of the president; and serve as program chairman. The 2nd Vice president shall replace the 1st Vice President.
Section 3. The secretary and recording secretary shall record all proceedings of the meetings and Executive Board; handle all correspondence. Prepare agenda with approval from president for all meetings. Post notices for all meetings.
Section 4. The treasurer shall collect dues and care for NYLXS's funds; keep an accurate record of receipts and payments; submit a report at each Executive Board meeting submit a financial report at each regular business meeting and an annual report at the annual meeting, including a statement certifying members eligible to vote. The co-treasurer shall assist the treasurer.
ARTICLE VII - Meetings
Section 1. Meetings shall be held on as frequent and as often as required to meet the purpose of the NYLXS. Meeting can be execitive or activity meetings. All execitive meetings are held according to Rogers Rules of Order, and parlimentarian procedure.
Section 2. All administrative business shall be deemed execitive meetings. This includes reports on finances, dues, elections, agenda setting, and meeting dates.
Section 3. Two thirds (2/3) of officers make a quorum at execitive meetings. Executive meetings most take place once a month, in the second week of the month.
Seciton 4. All deliberations of the executive meetings must be publicaly published on www.nylxs.com
Section 5. Special meetings may be called by the president, the Executive Board, or upon request of any four active members in good standing. Special meetings are a form of executive meeting.
Section 4. A Notice must be placed on http://www.nylxs.com and through the main nylxs mailing list at least 48 hours before any meeting.
ARTICLE VIII - Executive Board
Section 1. The Executive Board shall consist of the officers (7)
A. A meeting of the outgoing and incoming Executive Boards shall take place soon after election for transfer of files.
Section 3. A. The Executive Board shall have supervision over the affairs of the organization between meetings. B. It shall see the objectives of the organization are accomplished. C. Each outgoing board shall leave in the treasury a sum of money equal to the unpaid bills and obligations.
Section 4. A. Four officers shall be required to be signatories on any bank account. Any Two of the four required Officers can open and sign on any bank account. B. No Executive Board member may borrow money on behalf of the NYLXS.
Section 5. Executive board and general meeting votes can be made by proxy and must be in writing. Votes require a simple majority for passage, unless a higher percentage is required else where in the bylaws. Votes ending in a tie can be resubmitted.
ARTICLE IX - Committees
Section 1. The president may appoint standing committees as shall be required.
Section 2. The president may appoint special committees as necessary unless this rule is suspended by majority vote of the executive board.
Section 4. Standing Committees shall periodically report on their progress to the Executive Board.
Section 5. A Member of the Executive Board shall chair each committee.
ARTICLE X - Discipline
Any Executive board or active member may be dismissed by two-thirds vote without cause by active members in good standing at a regular meeting. Any Executive board or active member may be dismissed with cause by the executive board. Cause shall mean any act that is either illegal or discredits the membership, such as, but not limited to, theft, embezzlement, etc.
ARTICLE XI - Parliamentary Authority
A simplified version of Roberts's Rules of Order shall govern the proceedings of the organization at executive meetings.
ARTICLE XII - Amendment
These bylaws may be amended by a unanimous vote at any regular meeting provided the amendment was submitted in writing at the previous regular meeting.
ARTICLE XIII - Dissolution
If the organization is dissolved, all assets of the organization shall be divided equally among the active members in good standing after all bills are paid.
Certificate
I, , hereby certify that:
I am the Secretary of New York Linux Scene , an unincorporated entity; and
The foregoing Bylaws and constitution, consisting of BLANK NUMBER OF pages, are a true and correct copy of the Bylaws of the as duly adopted by approval of the Executive Board by unanimous written consent of Officers as of DATE.
_____________________________ SECTRETARY, Secretary
-- Brooklyn Linux Solutions http://www.mrbrklyn.com http://www.brooklynonline.com http://www.nylxs.com http://www.nyfairuse.org
1-718-382-5752
http://www2.mrbrklyn.com/mp3/brooklyn_national_antheum.mp3 For Jim ---
____________________________ New Yorker Linux Users Scene Fair Use - because it's either fair use or useless....
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